HCF Management, overseeing 31 facilities across two states, faced a critical decision when their in-house print shop manager neared retirement. The management team needed to determine whether to continue operating their print shop with its associated overhead or find a more cost-effective, streamlined solution. Having already partnered with Proforma Add-A-Line for various printing, promotional, and apparel needs, they turned to us once again for guidance.
Project Objectives
HCF Management aimed to find a more efficient and cost-effective solution to manage their printing needs across multiple facilities.
- Reduce operating expenses by outsourcing print management
- Streamline the process for ordering and fulfilling business documents and forms
- Enhance efficiency and reduce the operational burden on internal teams
Our Approach
To address these objectives, Proforma Add-A-Line focused on providing a comprehensive solution that leveraged our printing services, online company stores, and fulfillment capabilities.
- Needs Assessment:
We conducted a thorough analysis of HCF Management’s current print shop operations and evaluated the potential benefits of outsourcing.
- Solution Design:
We implemented Proforma’s printing services, allowing HCF Management to close their in-house print shop. Additionally, we set up an online company store, enabling each facility to easily order the necessary forms and documents.
- Fulfillment Services:
Our fulfillment services ensured that all orders were processed, printed, and delivered promptly, reducing the workload and stress on HCF Management’s internal team.
The Impact
Our tailored solution provided HCF Management with significant cost savings and operational improvements.
- Cost Savings:
By closing the in-house print shop, HCF Management reduced overhead and operating expenses, resulting in substantial savings of approximately $35,000 per year.
- Operational Efficiency:
The online company store streamlined the ordering process for all 31 facilities, making it easier and faster to obtain necessary forms and business documents.
- Stress Reduction:
Outsourcing the print management to Proforma alleviated the stress and headaches associated with maintaining an in-house print shop.
Proforma Streamlined Our Operations and Delivered Exceptional Results!
Thank you so much for all your flexibility and efficiency! Working with Gretchen and team has been so easy. They are always fast and friendly and allow us to get the best products out in the community!
Conclusion
Proforma Add-A-Line’s comprehensive print management solution enabled HCF Management to close their in-house print shop, resulting in significant cost savings and operational efficiency. The streamlined process and reduced stress on internal teams demonstrate the value of our printing services, online company stores, and fulfillment capabilities.
